IT & Telecoms Infrastructure Relocation

For the smooth functioning of today’s office, it is absolutely essential that interruptions to connectivity are kept to a minimum throughout a move. Getting the IT team involved from the outset will ensure that any problems are identified early on and they can help to highlight any upgrades that are required to existing hardware or software, or indeed new equipment and likely costs.

An office move is also an ideal time to review current supplier and service agreements and pinpoint any gaps in performance, such as broadband speed.

It is attention to detail that will avoid disruption to business and give your IT infrastructure a reboot at the same time.

We’ve listed everything you need to consider so that you make the most of your move.

Getting started

Identify an IT relocation team and a lead person as overall co-ordinator
Ensure you have a hardware and software inventory
Identify any performance gaps in your current set-up
Review your current suppliers and the terms of any leases
Review your disaster recovery plan
Ensure all equipment is clearly labelled
Consider disposal of any unwanted equipment
Check access to your new premises
Ensure that you have the necessary power supply, cabling and cooling in place
Identify the support you will need from IT companies in your area and book the move date with them

Keeping IT suppliers informed

Make a comprehensive list of all your current IT suppliers and check any notice periods if they require termination. These should include hardware suppliers and maintenance and software suppliers
Update contact details for any relevant licenses for operating systems and applications
If back-up tapes are regularly collected, ensure you inform the supplier when you are moving
Update Internet Service Providers and domain registration companies

Organising a smooth installation

At your existing office, create a schema that shows all your IT assets and their relevant connectivity
Label each piece of equipment and how it relates to the schema
Assess your server requirements; if you have more than you need, consider creating 'virtual servers' in one machine
At the new location, check the server room facilities: if in their own room, is it cool enough?
Assess your data storage requirements: should you upgrade to Solid State Discs which are faster and use less power? Is it time to join the cloud?
Check your switches and hubs
Make sure you have an accurate network map of your cabling requirements
Do you have a comprehensive floor plan for the layout of the desks so you know where to place network points?
Do you have plenty of power outlets to avoid long cable runs?
Consider grouping printers and photocopiers in strategically placed central areas
Purchase uninterruptable power supplies (UPS) in the event of power cuts

Avoiding Chaos

Ahead of the move, make sure you bundle all elements of each workstation to reunite keyboard, mouse and monitor with the right computer
Record who connects to which printer so their printer drivers are correct after the move
Consult with your office movers about the packing of IT equipment
Allocate a weekend to installing, checking and rectifying any issues with the network and workstations